PRIVACY STATEMENT FOR THE PROCESSING OF PERSONAL DATA
PURSUANT TO ARTICLE 13 OF LEGISLATIVE DECREE NO. 196/2003
The Data Controller with regard to the processing of personal data is Italian Exhibition Group S.p.A., with registered office at Via Emilia 155 in Rimini, enrolled in the Register of Enterprises of Rimini under number 00139440408. Further to article 13 of Legislative Decree No. 196/2003, we provide you with the following information.
- The personal data provided by you or gathered in the course of our business will be processed in a manner informed by the principles of correctness, lawfulness, transparency and the protection of your privacy and rights.
- The personal data will be processed for the following purposes:
- Contacts area of the Italian Exhibition Group S.p.A. general website and the websites relating to the exhibitions managed by Italian Exhibition Group S.p.A.: the data will be processed in order to reply to your specific requests for information.
- Careers area of the Italian Exhibition Group S.p.A. website: the data will be processed in order to assess the potential for establishing future contractual relations, whose content is yet to be determined, and also the search for traineeships and internships.
- Pre-registration area of the Italian Exhibition Group S.p.A. website and the websites relating to the exhibitions managed by Italian Exhibition Group S.p.A.: the data will be processed in order to register you for the requested fair and/or to provide information / operational support to facilitate visits to exhibitions, for the management of the contractual obligations stemming from that registration, for compliance with the obligations laid down by laws, regulations and EU legislation in relation to the said exhibitions and for the management of organisational matters in association therewith (for example, issuing of tickets, badges, etc.).
- Press Accreditation area of the Italian Exhibition Group S.p.A. website and the websites relating to the exhibitions managed by Italian Exhibition Group S.p.A.: the data will be processed in order to assess and grant accreditation for events to the media outlet that the person filling in the form belongs to, for the management of the contractual obligations stemming from that accreditation, for compliance with the obligations laid down by laws, regulations and EU legislation in relation to the said accreditation and for the management of organisational matters in association therewith (for example, issuing of tickets, badges, etc.).
- Newsletter area of the Italian Exhibition Group S.p.A. website and the websites relating to the exhibitions managed by Italian Exhibition Group S.p.A.: the data will be processed in order to send promotional, information and/or commercial messages to the user.
- Suppliers area of the Italian Exhibition Group S.p.A. website: the data will be processed in order to register the supplier and grant it access to some services of interest to it thereby enabling the supplier to better manage its own account.
- Exhibiters area of the Italian Exhibition Group S.p.A. website: the data will be processed in order to grant the exhibiter access to some services of interest to it thereby enabling the exhibiter to better manage its participation in exhibitions and/or to provide information / operational support to facilitate participation at exhibitions.
- The personal data may be utilised also for the purposes of sending information and advertising material or for commercial communication about new products or updates or news about existing products.
- The processing may be done manually or with the assistance of electronic means in a manner that guarantees the security and confidentiality of the data.
- The provision of data is optional for the purposes specified in point 2 above. However, a refusal to provide us, in whole or in part, with your personal data or to authorise us to process the said data may make it impossible for Italian Exhibition Group S.p.A. to process the data for the respective specified purposes and therefore could well mean no reply being given to the person concerned, no contract being signed with them, no performance at all or just partial performance of the contract or an inability to provide the service requested.
- Consent to the processing of data is optional for the purposes specified in point 3 above and a refusal to authorise us to process the said data will not lead to no performance at all or just partial performance of the contract or to non-performance of the appointment but will simply make it impossible for Italian Exhibition Group S.p.A. to utilise the data for the purposes specified therein. In the case of data communicated by the person concerned through the Newsletter area, that action presupposes per se that person’s consent.
- The data may be communicated, exclusively for the purposes indicated above, to certain persons including legal and tax advisors, banks, suppliers of exhibition services, online ticketing operators and help desk operators. The data gathered through the “Careers” area may be communicated also to recruitment agencies or temporary work agencies. The data could also come to be known occasionally also by our subsidiaries or affiliates, for the same purposes.
- In the case of processing of data for information and promotional purposes, the said data could be communicated – solely upon the giving of your express and optional consent – also to our parent company, subsidiaries and affiliates as well as to third party companies operating in the marketing sector.
- It is understood that in the event of a transfer of a business or business unit belonging to Italian Exhibition Group S.p.A. that holds a database containing all of part of the aforementioned data, the transfer may include the data in question without the need for further express consent being obtained from the data subject.
- The Data Controller of the personal data is Italian Exhibition Group S.p.A., Via Emilia 155, Rimini, enrolled in the Register of Enterprises of Rimini under number 00139440408. The list of Data Processors of the personal may be requested from the Data Controller.
- You may contact the Data Controller or the Data Processor in order to exercise your rights under article 7 of Legislative Decree No. 196/2003, including by writing to the e-mail address privacy@ iegexpo.it
Art. 7 – Right of Access to Personal Data and Other Rights
- A data subject shall have the right to obtain confirmation as to whether or not personal data concerning him exist, regardless of their being already recorded, and communication of such data in intelligible form.
- A data subject shall have the right to be informed of:
- a) the source of the personal data;
- b) the purposes and methods of the processing;
- c) the logic applied to the processing, if the latter is carried out with the assistance of electronic means;
- d) the identifying particulars of the data controller, data processors and the representative designated under article 5.2;
- e) the persons or categories of person to whom or which the personal data may be communicated and who or which may get to know the said data in their capacity as designated representative(s) in Italy, data processor(s) or person(s) in charge of the processing.
- A data subject shall have the right to obtain:
- a) updating, rectification or, where interested therein, supplementing of the data;
- b) erasure, conversion into an anonymous form or blocking of data that have been processed unlawfully, including data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed;
- c) certification to the effect that the operations under the preceding subparagraphs (a) and (b) have been notified, including as regards their contents, to those to whom the data were communicated or disseminated unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is sought to be protected.
- A data subject shall have the right to object in whole or in part:
- a) on legitimate grounds, to the processing of personal data concerning him even though they are relevant to the purpose for which they were collected;
- b) to the processing of personal data concerning him where it is carried out for the purpose of sending advertising materials, engaging in direct selling or carrying out market or commercial communication surveys.
This page describes this website’s policy on cookies.
THE “DATA CONTROLLER”
Following a visit to this website data relating to identified or identifiable persons may be processed.
The “Data Controller” as regards any such processing is Italian Exhibition Group S.p.A., Via Emilia 155, 47921 Rimini (RN). The Data Controller appoints as “Data Processors” a number of third parties who, from time to time, including on an occasional basis, assist the Data Controller in operating and maintaining the website from a technical standpoint, in managing customers (exhibitors, visitors, etc.) who register on the website in order to take part in exhibitions and events organised by the Data Controller and/or by third party partners and in handling associated marketing activities.
PLACE OF PROCESSING OF THE DATA
The processing in connection with this site’s web services takes place at the Data Controller’s headquarters mentioned above and is handled solely by the personnel in charge of the processing, by persons tasked with occasional maintenance and by those, if any, appointed on foot of a specific document, as “persons in charge of external processing”.
No data deriving from the web services is disseminated. The data are communicated to the categories of third parties specified above.
The personal data provided by users who ask for information (CD-ROMs, publications, newsletters, answers to questions, etc.) to be sent to them are utilised solely to supply the service or presentation requested and are communicated to third parties solely if that proves necessary (shipping and sending of material).
TYPES OF DATA PROCESSED
Web browsing data
As part of their normal functioning the computer systems and software procedures designed to make this website work collect some personal data whose transmission is implicit in the use of Internet communication protocols.
It is information that is not collected in order to be associated with identified data subjects but which by its very nature could, through processing and data held by third parties, enable users to be identified.
This category of data includes the IP addresses or domain names of the computers utilised by the users who visit the website, the URI (Uniform Resource Identifier) addresses of the resources requested, the time of the request, the method used to address the request to the server, the size of the file obtained in response, the numerical code indicating the state of the response given by the server (successful, error, etc.) and other parameters relating to the user’s operating system and computer environment.
These data are used solely for the purposes of obtaining anonymous statistical information on the use of the website and to check its proper functioning, and are cancelled immediately after processing. The data could be used to establish liability in the event of the commission of computer crimes to the website’s detriment: apart from that eventuality, the data on web contacts are not stored for more than seven days.
Data voluntarily supplied by users
The optional, albeit express and voluntary, sending of e-mails to the addresses given on this website or through forms to be filled out on this website leads to the subsequent recording of the sender’s address, necessary to respond to the request, and any other personal data that may be included in the e-mails or forms.
Specific summary information is progressively shown or viewed in the pages of the website dedicated to particular services available on request.
Cookies are small text files that are sent to the user’s terminal equipment (usually to the user’s browser) by visited websites and are stored in the user’s terminal equipment to be then re-transmitted to the websites on the user’s subsequent visits to those websites. When browsing a website, a user may happen to receive cookies from other websites or web servers, which are so-called “third-party” cookies. This happens because the visited website may contain items such as images, maps, sound files, links to individual web pages on different domains that are located on servers other than the one where the page being visited is stored.
Cookies are present as a rule in substantial numbers in each user’s browser and at times they remain stored for a long time. They are used for several purposes ranging from IT authentication to the monitoring of browsing sessions up to the storage of specific information on user configurations in accessing a given server, and so on.
In order to appropriately regulate those devices, it is necessary to distinguish them based on the purposes pursued by those who use them since there are no technical features that allow devices to be distinguished otherwise.
In its Decision dedicated to cookies, the Data Protection Authority provides the following definitions.
Technical cookies are those used exclusively with a view to “carrying out the transmission of a communication on an electronic communications network, or insofar as this is strictly necessary to the provider of an information society service that has been explicitly requested by the contracting party or user to provide the said service” (see article 122.1 of the Personal Data Protection Code).
They are not used for further purposes and are usually installed directly by the data controller or the website manager. They can be grouped into browsing or session cookies, which allow users to browse and use a website (e.g. to purchase items online or authenticate themselves to access certain sections); analytics cookies, which can be equated with technical cookies insofar as they are used directly by the website manager to collect aggregate information on the number of visitors and the pattern of visits to the website; functionality cookies, which allow users to browse depending on certain pre-determined criteria such as language or products to be purchased so as to improve the quality of service.
Users’ prior consent is not necessary to install these cookies, whilst a privacy statement under article 13 of the Personal Data Protection Code has to be provided in the manner considered to be most appropriate by the website manager if only such cookies are relied upon.
Profiling cookies are aimed at creating user profiles. They are used to send advertising messages in line with the preferences shown by the user during browsing. In the light of the highly invasive nature of these cookies vis-à-vis users’ private sphere, Italian and European legislation requires users to be informed appropriately on their use so as to enable the users to give their valid consent.
These cookies are referred to in article 122.1 of the Personal Data Protection Code where it is provided that “storing information in the terminal equipment of a contracting party or user or accessing information that is already stored therein shall only be permitted on condition that the contracting party or user has given their consent after being informed in accordance with the simplified arrangements mentioned in article 13.3”.
At http://www.garanteprivacy.it/cookie one can view the following chart summarising the obligations that Italian Exhibition Group S.p.A. complies with:
Without prejudice to the preliminary points made above and the classification cited just now, our website uses the following cookies broken down by the associated purposes pursued:
- Essential cookies: are a type of technical cookie and are those cookies that enable the web pages themselves to function. It is possible to disable these cookies but it should be noted that without them it would be virtually impossible to operate this website and browse it.
- Optimisation cookies: are a type of technical cookie and include cookies that are used to gather statistical information, which is collected in aggregate form. They have the sole purpose of improving the performance of the website itself. For example, optimisation cookies are those used to identify the web pages that are most visited and allow the data controller to structure the layout of the website so as to facilitate browsing thereof. Also falling within this category are those third-party cookies that serve the same function (for example, Google Analytics and the like solely where anonymous data is processed in an aggregate form).
- Third-party cookies: are all those cookies that are received not directly from the data controller’s website but from websites managed by other companies or organisations. Also falling within this category are so-called “social plugins”, parts of visited pages generated directly by the websites concerned and integrated into the page of the host website. Social plugins are used in order enable the sharing of the content on various social networks.
The presence of those plugins entails the transmission of cookies by and towards the websites managed by third parties. The management of the information gathered by “third parties” is governed by the associated privacy statement to which reference should be made.
The website of Italian Exhibition Group S.p.A. (www.iegexpo.it) and the websites dedicated to the exhibitions and special projects that the company organises and manages uses social plugins for Instagram, LinkedIn, Collektr, Google Analytics, Vimeo, Pinterest, Twitter, Facebook, YouTube, Google+, Flickr, VK and Weibo.
Italian Exhibition Group S.p.A. utilises Google Analytics and Hotjar cookies for analytical purposes, AdWords and Facebook Ads for advertising-type profiling and Tag Manager as a platform for managing the tags associated with collecting data.
The following is a list of the Google Analytics cookies used by our website:
__utma (2 years): this cookie contains information on when the user first visited the website, when the user last visited and overall how many times the user has visited;
__utmb (30 minutes): this cookie memorises when the user loaded the website and in tandem with __utmc this cookie can convey information on how long the user’s visit lasted;
__utmc (until the end of the session): this cookie contains information on when the user leaves the website, and in tandem with __utmb this cookie conveys information on how long the user’s visit lasted;
__utmv (forever): this cookie is needed for individual content and is used for user-custom variables;
__utmz (6 months): this cookie contains information on which website the user visited before arriving at the present website, and possibly also information on the search engine and the search keyword used or where the IP address is registered.
The banner that opens up when one first visits the website affords access to a screen for managing the cookies used, through which the visitor can block the use of unnecessary cookies. The selected settings can always be changed.
As per the requirement laid down by the Data Protection Authority in its Decision No. 229 of 8 May 2014, the choices made regarding the management of cookies are stored necessarily using a technical cookie, which saves the user’s choices for up to 60 days.
Cookies are not used for the transmission of information of a personal nature and neither are so-called “persistent cookies” of any type used, in other words, systems to track users.
The use of so-called “session cookies” (which are not permanently stored in the user’s computer and are cancelled once the browser closes) is strictly linked to the transmission of session identification (consisting of random numbers generated by the server) necessary to enable secure and efficient website browsing. The session cookies used by this website do not use other computer techniques potentially damaging to the privacy of the user’s web browsing and do not enable personal data identifying the user to be collected.
LINKS TO AFFILIATED WEBSITES AND/OR WITH CONNECTED FUNCTIONS
Since the website of Italian Exhibition Group S.p.A. and its affiliates uses third-party cookies and social plugins (Instagram, LinkedIn, Collektr, Google Analytics, Vimeo, Pinterest, Twitter, Facebook, YouTube, Google+, Flickr, VK and Weibo), set out below in compliance with Data Protection Authority requirements are links to the relevant privacy policies.
Google Analytics, Google+ and YouTube: http://www.google.it/intl/it/policies/technologies/cookies/
METHODS OF PROCESSING
The personal data are processed by automated means for the length of time strictly necessary to fulfil the purposes for which they were supplied. Specific security measures are adopted to avoid the loss of data, unlawful or improper use thereof or unauthorised access thereto.
GUIDED PROCEDURES FOR DISABLING COOKIES ON ONE’S OWN COMPUTER
- CHROME BROWSER
- Click on the Chrome menu in the browser’s toolbar.
- Select “Settings”.
- Scroll down the page to the very end and click on “Show advanced settings”.
- In the “Privacy” section click on the “Content settings” button.
- In the Cookie section select:
- “Block sites from setting any data”: in this way all cookies are blocked, with the risk of preventing websites that require access from working. When a cookie is blocked the address bar will show the icon .
- “Block third party cookies and site data”: in this way third-party cookies will not be allowed even if the website has been added to the exceptions list and one has previously chosen to allow its cookies.
By clicking on “Manage exceptions” it is possible to list single websites and the behaviour to be adopted.
On the other hand, clicking on “Keep local data only until you quit your browser”, the cookie will be stored only for as long as the browser is open.
Moreover, it is possible to delete the cookies saved on one’s own computer, again through the “Privacy” section, by clicking on “Clear browsing data” and selecting the relevant items.
- INTERNET EXPLORER BROWSER
- In the browser click on “Tools”.
- In the drop-down menu select “Internet Options”.
- Select the “Privacy” tab.
- Under “Settings” move the slider to the top to block all cookies or to the middle so as not have a total block. It should be noted that blocking all cookies could prevent access to websites sought to be visited.
- To block cookies from just specific websites select, as always the “Privacy” tab, click on the “Sites” button and then type in the name of the website it is wished to either block or allow in the “Address of website” box.
- MOZILLA FIREFOX BROWSER
- In the browser click on “Tools”.
- In the drop-down menu select “Options”.
- In “Options” click on the “Privacy” panel.
- In the “Tracking” section of the “Privacy” panel select “Tell sites that I do not want to be tracked”. However, the websites are not obliged to comply with the request.
In order to disable cookies continue the process.
- In the “History” section of the “Privacy” panel there are two alternatives:
- To block just third-party cookies check the “Accept cookies from sites” box and set “Accept third-party cookies” to “Never”. It is possible to set exceptions.
- To block all cookies remove the check mark from the “Accept cookies from sites” box. Please note that in this way it may prove impossible to visit some websites.
- SAFARI BROWSER
- In the browser click on “Safari” in the toolbar.
- Select “Preferences”.
- Click on the “Privacy” menu in the window that opens.
- In the “Cookies and website data” section of the “Privacy” menu select “Always block” to disable all cookies from all websites. It should be borne in mind that this could prevent access to some websites.
- It is possible to remove the website data (cookies) saved on one’s computer up to that moment by proceeding to click on “Remove all website data”.